1. Definitions
    a. ‘The Event’ is the Digital Innovation and Smart Agriculture 2021 Festival which will take place from 25-26 May 2021 at Hamilton Exhibition and Conference Centre, Hamilton VIC 3300.
    b. ‘Application’ means an application to be a sponsor or exhibitor.
    c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.
    d. ‘Organiser’ means the Southern Grampians Shire Council, its employees, agents and contractors.
    e. ‘Venue’ means the Hamilton Exhibition and Conference Centre.
  2. Application for Participation and Acceptance
    a. A binding contract comes into existence in accordance with the Application and Terms and Conditions upon the Organiser’s acceptance of the Application.
    b. The Organiser has the right to reject or accept any Application.
  3. Sponsor Obligations
    a. a. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the Sponsor, by the dates stipulated by the Organiser.
    b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons arising from or in connection with the use of the exhibition venue by the Sponsor.
    c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the Organiser before the opening of the Exhibition.
    d. Sponsors are responsible for any damage or loss of own goods and equipment left in the Hotel or function area prior to or after the function and must secure all goods and equipment during the Event.
    e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the Event and Sponsor.
  4. Exhibition Space: Standard Fittings, Design and Signs
    a. The Organiser agrees to provide the Exhibition booth and fittings, as detailed in this application, whereby applicable to the sponsorship level selected.
    b. The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis should value be equivalent.
  5. Assignment
    The Sponsor may not assign its rights under the agreement without the Organiser’s prior written consent.
  6. Terms of Payment
    The agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation.
  7. Withdrawals
    The Sponsor will not withdraw, cancel, alter or reduce in any way their Application.
    In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply:
    – Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged.
    – Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged.
    – Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.
  8. Insurance and Indemnity
    a. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during the Event.
    b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way subject arising from or in connection with any act or omission of the Sponsor.
  9. Compliance
    The Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.